Let’s Discuss with Bahasa Global
Virtual Event Organizing: Demands More than Tech
Effective on-site and online event organizing requires a unique blend of event management skills and technical mastery to ensure the delivery of an engaging virtual event. Our people have a decade of experience in event management. Examples of Bahasa Global’s successful event organizing projects can be found in the gallery section of this website. We have successfully arranged various types of events for our international and domestic clients over the past years. From our office in Jakarta, we have successfully hosted:
Virtual Meetings
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Multi-Format Events
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Countries Served
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Flexible Virtual Event Packages
We have several virtual event organizing packages that can be customized to meet your needs for a successful virtual event experience.
The event format could be :
- Meeting
- Webinar
- Gathering
- Training
- National Dialogue
Whether to communicate or facilitate learning and/or understanding, strengthen an existing relationship, get things done, or even a combination of all of the above; Bahasa Global can help you achieve your requirement and meet the objectives of your organized event.
Hybrid Production & Media Amplification
Bahasa Global virtual event organizing packages may include the integration of a hybrid setting with video cameras at the venue. Some of our virtual events also took advantage of our media engagement service, part of which may include inviting the press and the media, distributing press release, and do media monitoring. This service is frequently combined with social media promotion to reach a more targeted audience and promotion of the event or the organization in general.
Hybrid Production
Our broadcast-qualified camera crews can be deployed on-site to capture every angle of your event, feeding live video directly into the chosen virtual platform. Multi-camera switching, redundant encoding, and professional audio mixing to ensure seamless integration between in-room presenters and remote participants.
Media Engagement
Add our turnkey media-relations service to maximise visibility:
Press-Invite Management – curated journalist list, personalised invitations, and RSVP tracking.
Press Release & Press Kit – drafting, design, translation (if needed), and global distribution via reputable wires.
Post-Event Monitoring – real-time clipping, sentiment analysis, and coverage report within 48 hours.
Social-Media Promotion
For an even wider reach, we can bundle paid and organic social-media campaigns—targeted by industry, geography, or interest—to drive registrations before the event and boost on-demand views afterwards.
Registered, Certified, and Contract-Ready
Bahasa Global is a limited liability business entity that can work with both national and international organizations. Our teams are experts in their work and proficient in English. We have experience in working with a diverse range of institutions including:
Government & Ministries
National planning, finance, energy, and health agencies.
Embassies & Consulates
High-level bilateral dialogues, trade missions, cultural forums.
Defence & Security
Joint command trainings, strategic briefings, crisis-response simulations.
Higher Education
International symposiums, doctoral defences, alumni summits.
Multinational Corporations
Product launches, regional sales kick-offs, shareholder meetings.
Intergovernmental & NGOs
UN agencies, development banks, humanitarian and environmental NGOs.
Why Choose
Bahasa Global
as Your Virtual Event Organizer?
We have organized various types of virtual events, including adapting on-site events into hybrid events. We have assisted with both online events and the integration of on-site audio-video support. Our experienced team is very capable of delivering services effectively and efficiently using our own sophisticated equipment and tools to support the event. We also train our team regularly and ensure that our equipment inventory is kept up to date with technology development. In addition to virtual events, we can also help you run virtual exhibitions to showcase your products or even in 3D to increase the level of engagement.
Proven Track Record
In the last two years alone, we have produced ≈ 700 virtual and hybrid events for government bodies, international organizations, and leading corporations—each delivered on schedule and on budget.
End-to-End Expertise
Our specialists manage every aspect of production: agenda design, speaker onboarding, platform configuration, live moderation, and post-event analytics. Whether your event is fully online or hybrid, we integrate on-site audio-visual systems seamlessly with the virtual broadcast.
Dedicated In-House Resources
Unlike agencies that outsource critical tasks, we rely on our own ISO-certified crew and continuously upgraded equipment. This guarantees consistent quality, rapid troubleshooting, and full accountability.
Future-Ready Technology
From 3D virtual exhibitions to multi-language simultaneous interpretation, we deploy the latest tools to maximize audience engagement and accessibility—without compromising security or data privacy.
Continuous Improvement
Our team undergoes regular technical and compliance trainings to stay ahead of platform updates and best practices in the industry. You benefit from procedures that are refined after every project.
Scalable & Flexible Solutions
Whether you require a closed-door executive briefing or a global summit with 10.000 participants, our modular service packages scale to match your objectives, timeline, and budget.
Our Clients
Frequently Asked Question
What is the difference between webinar and meeting settings?
Meeting settings emphasize discussion and collaboration over the web using audio, video, and screen sharing. Everyone in the meeting can listen, talk to each other, and share sound/pictures. In a webinar setting, the speaker delivers a presentation to the audience and the participants remain in listen-only mode. They can type and ask the organizer a question using the Q&A option in the Q&A column. There is less engagement in webinar settings compared to that in meeting settings.
What is the protocol of a hybrid event?
Our hybrid team will work on-site at the venue of the event. They will manage the placement of cameras and integration of sound system to be used at the venue, as well as the arrangement of other equipment with the online platform. Our hybrid team typically come to survey the location in advance to make sure that we bring the necessary equipment and that an adequate internet service is available in the location. Our virtual event team may work on-site or remotely from Bahasa Global’s office. The virtual event organizing team will handle the hosting of the online platform, screen sharing if needed, attending to the participants, and also broadcasting using vMix software.
What online meeting platforms are usually used to hold virtual events?
The platforms that we often use to hold virtual events are Zoom, Webex and Ms. Teams.
What do clients usually give to Bahasa Global when they want to hold a virtual event?
To organize an event, it will be very helpful if Bahasa Global have the Terms of Reference of the event, event rundown, and design guideline beforehand.